The 3 features any time and attendance application needs

-

In this article, you will find the 3 item list of must have features that needed to be included in any time and attendance application you can find on the web. And yes, I said web, since today all the best time clocks or time and attendance applications are in-the-cloud, so you actually don't need to install anything. All is accessible from your browser. Having said so, we need to understand now, the entities or building blocks of this kind of solutions. There are basically two. One managed by the employer and the other by the employee. From here, it is easy to understand that we are talking about the time clock, where the employees will be able to clock in and out, and the second block, which is the administrative portal where the employer can see the employee's time sheet, add employees, update transactions, print reports, etc. 
Let's find out the must have features for any time and attendance!

1. Buddy Punch Lockout


The buddy punch lockout, also called "Anti Time Theft" prevents an employee to clock (punch) for others, by usually assigning a personal PIN code to each employee, so at clocking time, they will be requested to type their own code. See screenshot below.

Buddy punch lockout feature
Anti Time Theft on Time Clock


2. Geoposition


Since the time clock works in the cloud, and assuming an employer can authorize clock use from any device, included mobiles and laptops, the employee, will be able to punch in away from the office and this is where the geoposition feature can be handy. The employer will be able to see from which geographic locations the employee has clocked in or out.

Geographic location from google map
Google Map View From Administrative Portal

Here, we can see that the employer needs to be able to click on every employee's punch to see the location of the employee at clocking time. In addition, this information needs to be available on reports as well. See screenshot below.

Report geoposition
Geoposition Map From Report

Furthermore, since the reports are commonly exported to different formats, such as PDF, word, excel, it will be nice if this information can be accessible from those exported reports. See PDF below.

PDF Exported Report Containing Geolocation Data

3. Overtime Working Hours


Te overtime working hours feature will help the employer to calculate a proper payroll payment to each employee by separating the regular hours from the extra or overtime hours which need to be remunerated in a different way. There are also two different kinds of overtime, daily and weekly, and even if this is completely transparent from the employee time clock point of view, the reports will reflect this information to make it easy for the employer to run a correct  payroll. 


Daily overtime report
Daily Overtime Report

Weekly overtime report
Weekly Overtime Report

Get a 30 days free trial to test Emplotime

Popular posts from this blog

Emplotime Geolocation

-
Image
Introducing "Location Services" (Geolocation) in Emplotime Version 2.3 Emplotime Location Feature has evolved to Geolocation Feature. By selecting this feature, the company's manager/administrator will be able to receive an accurate location for the clocking In and Out transactions of their employees Employees will no longer be requested to manually provide a working location from a list, since from now on, the clock page will automatically provide the geoposition of the Employee at clocking time. How to select this feature? From the Administrator portal , click on Company Details and select Geolocation After selecting the Geolocation feature, the clock page will try to collect the geoposition of the employee whenever is possible, no matter if the clock page is opened from a PC, tablet or mobile device. The employee and the admnistrator will both be able to see the clocking location: From the clock page the employee will be able to click/tap on the In...
Read more

Multiple Clocking

-
Image
Emplotime allows to activate multiple clocking (or multiple punching) from the Additional Settings inside the Company Settings. This feature, provides the ability to monitor breaks by allowing your employees to Clock In and Out several times a day. Emplotime Version 2.0, brought the  time and attendance solution to a whole new level, since it now provides also wonderful and detailed reports where you can see, not only, total break times on a daily basis, but also all the employees Ins and Outs transactions, that, together with the total regular and overtime hours, it becomes to a comprehensive source of attendance information for the employer. Without selecting the multiple clocking option, the time clock page will be restricted to one single In and One single Out per employee per day. So, remember to activate Multiple Clocking if you would like your employees to "punch" every time they take breaks or lunch.  Later on, you will be able to print Monthly an...
Read more

Employee Scheduling

-
Image
Emplotime offers an employee scheduling feature at no extra cost. As a manager you can manage your company schedules fast and easy. The employee scheduling process is really simple, you add the employee tasks in the Emplotime calendar and these will be shown at the employee clock page, this way, your employee will be able to see the tasks you have assigned for him. In order to schedule a new task, from your administrator portal, click on the "Company Details" button and then click on the "Manage Schedule" button. At this point the calendar will open and you only need to select the required employee to start scheduling tasks for him. If you have selected to "Show Calendar at Employee Clock Page" the employees will be able to click the "Calendar" button from the clock page and see whatever tasks you have assigned for him in the Emplotime calendar. Do you have questions? Contact the Emplotime support team . It is free!
Read more