How To Track Employees Who Work On Different Time Zones

-

This is about simplifying time-tracking for companies that operate in multiple time zones. Our time clock solution allows you to authorize time clock use at different locations by selecting the corresponding company branch. So if you have employees working on the pacific time zone area and others working on the eastern time zone area, you will designate the matching time clock for each location.
If you haven't created your emplotime account yet, you can do this in seconds and for free. Start Your Emplotime Free Trial

Now, let's explain step by step how you do it:


STEP 1 of 3: CREATE YOUR COMPANY LOCATIONS

Go to your administrative portal, and click on the Company Details button, and then click on the "Locations" button (At the Geolocation feature). See screenshot.


Note: At this point, you don't need to select the Geolocation checkbox. The Geolocation checkbox will be selected only if you need to receive the geo-position of the employees every time they clock in and out.

Now, just add all the branches/locations names. See screenshot.

After adding a new location, the location sign will be orange colored until you set the geo-location for it. The geo-location will also provide the time zone for the given location. Read the next step now.


STEP 2 of 3: SET UP THE LOCATION TIME ZONE

In order to set up the time zone for a given location, just click on the orange location sign, you will see the next pop-up.


Click on the "Set Geolocation" green button to set up the time zone for this location.

Note: Bare in mind that you need to be "physically" present at the location site. If you are not there, you can provide supervisor permissions to an employee on site to login to the admin portal and click on this button. This is one time operation.

You should receive a map image of the area altogether with the estimated address and the time zone name. See screenshot below.

You can close all the pop-ups now.

STEP 3 of 3: AUTHORIZE CLOCK USE FOR LOCATION

Now that you have created your company locations and assign for them a geo-position and a time zone, you need to authorize clock use on those locations.
In order to to this, click on the "Authorize clock here" button and select the needed location, then go to the clock to verify the location name and the time for the clock.




Verify the location name and time zone of the clock

 Note: If you need to authorize clock use in a remote site and no supervisors are there to perform this operation, you can let an employee to "request clock use". See the auto-explanatory video below.



Popular posts from this blog

Strict Report

-
Image
This special report is good for a company that needs to calculate employee work time effectuated only between the company working hours. This report calculation will truncate working time outside the working hours. As an example, if the company working hours are from 09:00AM to 05:00PM, and on a given day, an employee worked from 08:30 to 17:30 (a total of 9 hours), the report will only consider 8 working hours. This report will disregard the working time of the employee arriving early and/or leaving late. In order to be able to print out this kind of report, go to your admin portal (If you don't have an account you can create one now ) and click on the "Company Details" button. Here you will need to select the feature "Highlight exceptions on report" and select the strict exception.  Read more about exceptions on report here After selecting this feature you will be able to run the Strict Report from reports. Just click on the Reports button and
Read more

Time Clock Time Format

-
Image
This small article explains how to change the time format of your company time clock between the 12hs time format (i.e.: 04:00 PM) to the 24hs time format (i.e.: 16:00). As any other feature, you select it from the company details from your administrative portal. After selecting your preferred format, all your company time clocks will be automatically updated to visualize the employee punches in the selected time format. Time Format Feature Selection The company time clocks will display the selected time format as shown below. See screenshots. 12hs Time Format 24hs Time Format Note: The time format feature will not affect the fixed time format for reports. Click to start a free trial on Emplotime
Read more

The 3 features any time and attendance application needs

-
Image
In this article, you will find the 3 item list of must have features that needed to be included in any time and attendance application  you can find on the web. And yes, I said web, since today all the best time clocks or time and attendance applications are in-the-cloud, so you actually don't need to install anything. All is accessible from your browser. Having said so, we need to understand now, the entities or building blocks of this kind of solutions. There are basically two. One managed by the employer and the other by the employee. From here, it is easy to understand that we are talking about the time clock, where the employees will be able to clock in and out, and the second block, which is the administrative portal where the employer can see the employee's time sheet, add employees, update transactions, print reports, etc.  Let's find out the must have features for any time and attendance! 1. Buddy Punch Lockout The buddy punch lockout, also called &
Read more