How To Track Employees Who Work On Different Time Zones

-

This is about simplifying time-tracking for companies that operate in multiple time zones. Our time clock solution allows you to authorize time clock use at different locations by selecting the corresponding company branch. So if you have employees working on the pacific time zone area and others working on the eastern time zone area, you will designate the matching time clock for each location.
If you haven't created your emplotime account yet, you can do this in seconds and for free. Start Your Emplotime Free Trial

Now, let's explain step by step how you do it:


STEP 1 of 3: CREATE YOUR COMPANY LOCATIONS

Go to your administrative portal, and click on the Company Details button, and then click on the "Locations" button (At the Geolocation feature). See screenshot.


Note: At this point, you don't need to select the Geolocation checkbox. The Geolocation checkbox will be selected only if you need to receive the geo-position of the employees every time they clock in and out.

Now, just add all the branches/locations names. See screenshot.

After adding a new location, the location sign will be orange colored until you set the geo-location for it. The geo-location will also provide the time zone for the given location. Read the next step now.


STEP 2 of 3: SET UP THE LOCATION TIME ZONE

In order to set up the time zone for a given location, just click on the orange location sign, you will see the next pop-up.


Click on the "Set Geolocation" green button to set up the time zone for this location.

Note: Bare in mind that you need to be "physically" present at the location site. If you are not there, you can provide supervisor permissions to an employee on site to login to the admin portal and click on this button. This is one time operation.

You should receive a map image of the area altogether with the estimated address and the time zone name. See screenshot below.

You can close all the pop-ups now.

STEP 3 of 3: AUTHORIZE CLOCK USE FOR LOCATION

Now that you have created your company locations and assign for them a geo-position and a time zone, you need to authorize clock use on those locations.
In order to to this, click on the "Authorize clock here" button and select the needed location, then go to the clock to verify the location name and the time for the clock.




Verify the location name and time zone of the clock

 Note: If you need to authorize clock use in a remote site and no supervisors are there to perform this operation, you can let an employee to "request clock use". See the auto-explanatory video below.



Popular posts from this blog

Emplotime Geolocation

-
Image
Introducing "Location Services" (Geolocation) in Emplotime Version 2.3 Emplotime Location Feature has evolved to Geolocation Feature. By selecting this feature, the company's manager/administrator will be able to receive an accurate location for the clocking In and Out transactions of their employees Employees will no longer be requested to manually provide a working location from a list, since from now on, the clock page will automatically provide the geoposition of the Employee at clocking time. How to select this feature? From the Administrator portal , click on Company Details and select Geolocation After selecting the Geolocation feature, the clock page will try to collect the geoposition of the employee whenever is possible, no matter if the clock page is opened from a PC, tablet or mobile device. The employee and the admnistrator will both be able to see the clocking location: From the clock page the employee will be able to click/tap on the In...
Read more

Multiple Clocking

-
Image
Emplotime allows to activate multiple clocking (or multiple punching) from the Additional Settings inside the Company Settings. This feature, provides the ability to monitor breaks by allowing your employees to Clock In and Out several times a day. Emplotime Version 2.0, brought the  time and attendance solution to a whole new level, since it now provides also wonderful and detailed reports where you can see, not only, total break times on a daily basis, but also all the employees Ins and Outs transactions, that, together with the total regular and overtime hours, it becomes to a comprehensive source of attendance information for the employer. Without selecting the multiple clocking option, the time clock page will be restricted to one single In and One single Out per employee per day. So, remember to activate Multiple Clocking if you would like your employees to "punch" every time they take breaks or lunch.  Later on, you will be able to print Monthly an...
Read more

Avoid Buddy Punching

-
Image
What is buddy punch? We're not talking about punching a friend here. Buddy punch is when  an employee at work clocks in ("punches in") their friend when their friend is late to work. In the following article, we'll show how to avoid buddy punching.  By default, emplotime offers an open list on the virtual clock where the employee selects itself in order to clock in or out.  After checking the buddy punch lockout feature, the virtual clock will still display the employees open list, but, after the employee selects itself and clocks In/Out, he will be prompted to enter his 4 digit pin code.  How to activate the "Buddy Punch Lockout"? In order to activate the "Buddy Punch Lockout" feature, you will need to login to your emplotime administrator portal  and click on "Company Details", then, under additional settings check the "Buddy Punch Lockout" checkbox and click Save. From this time forward...
Read more